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Agenda of the meeting

6:00 p.m. Chairman

Calls the meeting to order

Welcomes and introduces guests

Starts the Invocation Circle, gives a short simple topic

Invocation

Toast Of Day

Asks club officers for their reports

 

6:20 p.m. Business Meeting

Reading of last meeting minutes (Secretary)

Treasury status (Treasurer) - optional

Other club officers reports - optional

 

6:35 p.m. Toastmaster

Welcomes and introduces the Table Topics Master

 

6:40 p.m. Table Topics

Explains Table Topics (2 minutes long speeches)

Gives the topics, choose 4-6 speakers for the presentation

Returns control to Toastmaster

 

7:00 p.m. Toastmaster

Introduces speakers, short pause after speeches for comments

1 st Speaker

2 nd Speaker

3 rd Speaker - optional

Welcomes and introduces the General Evaluator

 

7:30 p.m. General Evaluator

Timer's 1 st report of time of speakers

Table Topics Evaluator

Timer's 2 nd report of Speakers' timing

1 st Evaluator

2 nd Evaluator, 3 rd Evaluator - optional

Timer's 3 rd report of Evaluators' timing

Quizmaster

Grammarian

General comments to all contributors

 

7:45 p.m. Toastmaster

Welcomes and introduces Balloter

Balloter awards the best TT Speaker, Evaluator and Toastmaster contributor of the evening

Returns control to Chairman

 

7:50 p.m. Chairman

Checks the list of roles for the next meeting

Asks visitors and guests for the opinion - optional

Closing Thought

Adjourns the meeting

 

Whow is Who?

  • Chairman opens the meeting, leads the first part of meeting, prepares a simple question for the Introduction Circle, welcomes other speakers, leads the business minutes.
  • Word Master introduces and explains the Word of the Day, which is supposed to be used during the Introduction Circle and for other speeches.
  • Invocation thoughtful thank or idea which should motivate us to do our best. Short prepared speech.
  • Toast of Day a short prepared speech, dedicated to something or somebody what/who should be admired or respected.
  • Toastmaster guides the rest of the meeting, introduces the speakers and contributors, gives short information about the speakers, schedule or events, call the meeting to the order, if necessary.
  • Table Topics Master prepares a topic for impromptu (unprepared) speeches, usually several separated question related to the topic chosen. He asks speakers to speak about 2 minutes with an opening, body and conclusion.
  • Table Topics Evaluator evaluates the topic chosen, the TT Master topic presentation and the speakers. He invokes voting of the Best TT Speaker.
  • Speaker presents a prepared speech, usually according to the Toastmaster Manual, usually two or three Speakers are introduced.
  • General Evaluator (skipped for the demo-meeting) - leads the evaluation session - calls Evaluators, Timer and Grammarian. He/she also evaluates the meeting and other roles.
  • Evaluator evaluates the Speaker, according to the Toastmaster Manual; one Evaluator for each speech is introduced.
  • Timer measures time limits of both prepared and unprepared speeches, uses color cards to show the limits (green, yellow, red).
  • Grammarian tries to find mistakes made during the whole session, explains grammatical rules used incorrectly.
  • Quiz Master is expected to prepare some questions about the meeting events happened and asks his colleagues for answers.
  • Closing Thought closes the meeting (can be a thought, idea, quotation, joke, song, …).